The fourth section of Digital Onboarding is the “Payroll and Payment” section. The information collected in this section is used to:
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- Connect your payroll provider and configure the correct payroll integration, depending on your provider.
- Set up pay groups and a pay schedule, so we know when to expect payroll data from you.
- Provide the banking information that will be used to fund your contributions and fees.
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The payroll section will consist of 3 steps:
Following the payroll section, the payment section will consist of 3 steps:
You can view your progress by looking at the tracker at the top of the screen.
1. Payroll System
In this step, you will submit your payroll information. Select your payroll system from the drop-down menu. If you do not have an external payroll system, please select --No provider/In-House--.
If you have more than one payroll system, please contact your dedicated Implementation Manager. If you need help from your payroll administrator to complete Digital Onboarding, you may give them access.
Click Save & Continue to move on to the next tab.
2. Pay Schedule
Start by assigning a name for this pay schedule. Enter how often employees are paid using the “Pay Schedule*” drop-down menu. Select Save Pay Schedule when you are done adding the information.
If employees are paid from different bank accounts or on different days, select Add Another Pay Schedule and label them accordingly.
Click Save & Continue to move on to the next step.
3. Payroll Contact
Enter the contact information for the individual who will manage payroll at your company. This can be the signer, someone from your business who works in an administrative capacity, or someone from your payroll provider. Include their first name, last name, email, and phone number.
Click Save & Continue to move on to the first step of payment set up.
1. Contribution Funding
In this step, you will add the bank account(s) from which employees are paid, which will be used to fund your employer contributions. To add your account, select the Add Account button. There are two methods to add your bank account:
- Direct Bank Connection - Use your online login via Plaid to connect accounts. Select Get started and follow the instructions to sign into your account.
- Enter Bank Information - Enter your bank account information (bank name, account number, and routing number) to connect your account. Click Submit once you have finished adding your banking information.
If you have more than one pay group, you may assign the same bank account or add another. Click Save & Continue to move on to the next step.
2. Fee Payment
In this step, you will select how you want to pay for ongoing fees. You may select one of the bank accounts you have just added or add a new account.
- To use an existing bank account, select the check mark next to the bank under “Available Bank Account.”
- To add a new bank account, select the Add Account button. You will have the same options as above, either Direct Bank Connection or Enter Bank Information.
When you have elected which bank account to use to fund fee payments, you may select Save & Continue.
3. Forfeiture Balance
In the final step of the “Payment Setup” section, you will select the method(s) by which you would like to use any forfeiture balance that your Plan may accumulate. These balances typically must be used within one year.
What is a forfeiture?
A retirement plan forfeiture is the portion of an employee's retirement account balance that is made up of employer contributions that the employee has not yet earned ownership of. This can happen when an employee leaves their job before being fully vested.
Forfeiture funds can be used to offset qualified plan expenses, as defined by your plan documents, and must be used on an annual basis.
Select how you would like to use your forfeiture balance. There are two options, you may select both, one, or none.
When you have finished setting up all your payment information, click Save & Continue to move on to the next section, “Census.”